INTRODUCTION
a. The Board and Management of Semix Sdn. Bhd. (“SEMIX”) and its subsidiaries and/or group of companies (“SEMIX Group”) are committed to upholding and achieving a high standard of corporate governance, integrity, openness, and accountability in the conduct of its business and operations, in accordance with good corporate governance practices and the Whistleblower Protection Act 2010 (the “Whistleblower Protection Act”).
b. This policy is applicable to all SEMIX employees, whether full- or part-time, permanent or contract. It also encourages anybody doing business with SEMIX Group — including Directors, Shareholders, Consultants, Vendors, Contractors and external agencies — to report or reveal any misconduct that might negatively affect the Company.
c. To ensure SEMIX effectively implements this policy, it may be periodically reviewed and changed.
OBJECTIVE
The purpose of this Policy is to encourage high standards of corporate governance and support the Company's values by providing a method for any Reporting Individual to submit concerns about any suspected and/or known misconduct, wrongdoing, corruption, fraud, breach of the Company's code of conduct, and/or abuse of law or regulatory requirements. This Policy also ensures that the Reporting Individual who discloses accusations of such malpractice or misconduct will be held accountable.
WHISTLEBLOWING
a. “Whistleblowing” refers to a specific method by which a Reporting Individual can report or disclose, through appropriate channels, concerns about actual, potential or suspected violations of the Code of Conduct, unethical behaviour, malpractice, illegal acts, or noncompliance with law or regulatory requirements.
b. The whistleblower process should only be used to disclose legitimate concerns made in good faith. False and malicious accusations will be taken seriously, characterised as severe misconduct, and, if proven, may result in the whistleblower being terminated.
PROCEDURES FOR REPORTING
a. An issue should always first be brought up with the immediate superior. If this is impractical or inappropriate, a written complaint may be submitted via the appropriate reporting channel: Human Resource Department, Attention: Manager, Semix Sdn. Bhd., Lot 2959, Kampung Padang Landak, 22000 Jerteh, Terengganu Darul Iman.
b. Whenever possible, allegations of corruption must be supported by documented proof or information about people who may confirm the disclosures.
c. Anonymous disclosures won't be considered since they may impede investigation and verification, and the whistleblower will not receive the necessary protection if they remain confidential. The Company reserves the right to look into an anonymous disclosure regardless.
ACTION
a. The person who receives the complaint will immediately begin preliminary investigations. An independent investigative team may be formed depending on the complexity and seriousness of the alleged misconduct.
b. Once the investigation is finished, the Board will receive a recommendation for the best course of action no later than the subsequent scheduled meeting, which may include disciplinary action, closing the case, referral to the proper authorities, or other action the investigator and Board deem appropriate.
CONFIDENTIALITY
a. The Company will regard reports or disclosures as confidential, sharing information only on a need-to-know basis or as required by law, unless the reporting person chooses to disclose their identity.
b. No employee who makes a good faith report will be subject to any retaliatory action, including termination, victimisation, demotion, suspension or harassment.
c. Any Reporting Individual who experiences retaliation as a result of a valid report may file a complaint using the same reporting channels, and the same investigative procedures apply. Any worker who retaliates against another for reporting in good faith will face disciplinary action.
8 December 2022